Justin Smith Architects, a small dynamic architectural practice, located at Friar Gate Studios have a vacancy for a person with great customer service skills to combine a role of office administrator with architectural support.
The right candidate will have a confident telephone manner, excellent organisational skills and be focused, driven and punctual.
Typical duties of the demanding role will include:
Customer Service:
- Answering phones
- Arrange meetings
- Book parking spaces for visitors
- Greet visitors
- Offer tea/coffee to visitors
- Diary management/deal with conflicts
Everyday office tasks:
- Document control: organising scanned incoming mail
- Organise & Post outgoing mail
- Maintain various email inboxes
- Take printer & electric meter readings
- Shredding confidential documents
- Maintain stock
- Maintain office/drawers (paper free environment)
- Archiving
- Printing staff time planning sheets
- Pick up milk/tea/coffee when required
- Washing cups & cutlery, and making drinks
Project tasks
- Set up files
- Set up document templates and autocad templates
- Maintain checklists/to dos
- Type log notes written by staff
- Print reports
- Order documents/maps
- Research client, site, planning history
- Enter expenses
- Collect drawings/documents from printers
- Assist in drawing/document issues, tendering etc.
Enquiry management
- Obtain customer details
- Send introduction emails
- Follow up quotes
Marketing
- Contact management, maintain databases
- Maintain marketing sheets
- Prepare brochures/packs for meetings
- Contribute to blog/social media/website/newsletters
Financials
- Receive cheques, visit bank to pay in
- Prepare cheques & post
- Data input to online software
- Archiving/year end
- Reconcile/vat/month end/reports
The above is by no means an exhaustive list. Additional duties will be expected from time to time. The right candidate will learn valuable experience in the running operation of an architectural practice and about each stage of projects from A-L in accordance with the RIBA plan of work.
For the right candidate, we are offering a 3 month trial period with a view to a full time contract. The position will be based on 40 hours per week at £6 per hour, and is available for an immediate start.
Please send your CV along with an email stating why you feel you would fit the role to :
careers@justinsmitharchitects.co.uk
Please quote reference: Feb2012AA in the subject line.
Closing date for submitting CV’s is Friday 22nd March 2012.
